Project Co-ordinator

About the Role

Liberty, a prominent financial services organisation, is seeking a dedicated and organised individual to join their team as a Project Co-ordinator. This role offers an exciting opportunity for someone eager to contribute to the successful delivery of diverse projects within a dynamic business environment. If you possess a keen eye for detail and a passion for facilitating seamless project execution, this position could be the ideal next step in your career development. You'll be instrumental in supporting project managers, ensuring that initiatives are not only completed on time and within scope but also adhere to budgetary constraints.

This position is well-suited for an emerging professional looking to build a solid foundation in project management. The successful candidate will work closely with experienced professionals, gaining valuable insights into project lifecycles and best practices. Liberty is committed to fostering growth, both for its clients and its employees, making this a compelling prospect for ambitious individuals.

As a Project Co-ordinator at Liberty, your responsibilities will span a broad range of administrative and supportive functions crucial to project success. You will be actively involved in the planning stages, assisting in the development of project timelines and resource allocation. A key part of your role will be to meticulously track project progress, ensuring that all milestones are met and deadlines are adhered to.

Effective communication and documentation will be paramount. You will be responsible for:

• Coordinating project meetings, including preparing agendas and accurately documenting minutes and action items.
• Facilitating clear and consistent communication of project updates to all relevant stakeholders, team members, and management.
• Maintaining comprehensive project documentation, reports, and records to ensure an organised and accessible repository of information.
• Collaborating with various cross-functional teams to ensure alignment and the achievement of project objectives.
• Assisting with resource planning and workload distribution to optimise team efficiency.
• Supporting change management processes and ensuring adherence to project governance frameworks.
• Preparing essential project status reports, presentations, and performance metrics for review.
• Ensuring all project activities comply with Liberty's policies, procedures, and quality standards.
• Proactively following up on outstanding tasks to drive accountability and momentum within project teams.
• Contributing to ongoing initiatives aimed at improving project management methodologies and best practices.

You will also play a vital role in monitoring project risks and issues, escalating concerns promptly when necessary, and contributing to the overall smooth operation of projects from initiation through to completion.

What They're Looking For

Liberty is seeking a candidate with a strong administrative background and a developing understanding of project management principles. Ideally, you will possess between 3 and 10 years of experience in end-to-end administrative duties within a programme or project setting. This experience should encompass key areas such as documentation management, diary coordination, and budget administration.

A foundational education is required, with candidates needing to possess a Matric certificate, along with a Diploma or Bachelor's degree in a relevant field such as Business Administration, Project Management, Engineering, or Information Technology.

Key technical competencies include proficiency in business administration, effective diary management, and a solid understanding of meeting logistics. You should also demonstrate competence in general project administration skills and be adept at making travel arrangements. Excellent written communication abilities are essential for this role.

Beyond technical skills, strong behavioural competencies are highly valued. These include:

• Adopting practical and results-oriented approaches.
• Articulating information clearly and concisely.
• A meticulous attention to detail in checking and verifying information.
• The ability to document facts accurately.
• Flexibility and a willingness to embrace change.
• A commitment to following established procedures.
• An openness to feedback and continuous improvement.
• Effective task management and the ability to meet timescales.
• A focus on producing high-quality output.
• A collaborative team-working spirit.
• Upholding high standards in all aspects of work.

While not essential, a certification such as CAPM, PRINCE2 Foundation, or an equivalent would be advantageous. You should also be proficient in the Microsoft Office Suite, particularly Excel, PowerPoint, and Microsoft Project. Strong organisational and time management skills are crucial, as is the ability to manage multiple priorities effectively in a fast-paced environment. Excellent verbal communication and problem-solving skills, alongside robust stakeholder management abilities, are also key requirements.

In South Africa, a Project Co-ordinator role like this, depending on the exact scope and seniority, can typically command a salary range from R25,000 to R45,000 per month, though this can vary significantly with experience and the specific industry. Major financial institutions and large corporate organisations often employ individuals in these roles, and it presents a strong pathway for career progression into more senior project management positions.

• Matric, Diploma or Bachelor's degree in Business Administration, Project Management, Engineering, Information Technology, or a related field.

Experience Required

• 3-10  years Experience in end-to-end administrative duties across a programme or project environment., this includes documentation management, diary management and budget administration.
• Assist in planning, coordinating, and executing projects from initiation to completion.
• Support senior project managers in managing project schedules, budgets, and resources.
• Track project progress and ensure milestones and deadlines are met.
• Coordinate meetings, prepare agendas, and document meeting minutes and action items.
• Communicate project updates to stakeholders, team members, and management.
• Monitor project risks and issues, escalating concerns when necessary.
• Maintain project documentation, reports, and records.
• Collaborate with cross-functional teams to ensure project objectives are achieved.
• Assist with resource allocation and workload planning.
• Support change management processes and project governance requirements.
• Prepare status reports, presentations, and performance metrics.
• Ensure compliance with company policies, procedures, and quality standards.
• Follow up on outstanding tasks and drive accountability across project teams.
• Contribute to continuous improvement initiatives and project management best practices.

Desired Skills & Qualifications

• 3-10 years of project coordination or project management experience.
• Knowledge of project management methodologies (Agile, Scrum, Waterfall).
• Proficiency in Microsoft Office Suite, particularly Excel, PowerPoint, and Project.
• Strong organizational and time management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong problem-solving and stakeholder management skills.
• CAPM, PRINCE2 Foundation, or equivalent certification is advantageous.