Accounts Administrator

The finance team at Ozow, a prominent South African fintech innovator, is seeking a motivated Accounts Administrator to join their dynamic operations in Cape Town. This role is crucial for maintaining the smooth day-to-day functioning of essential financial processes, offering a fantastic platform for an individual with a keen eye for detail and a desire to advance their career in finance. As a key support function, the position touches on various aspects of financial administration, including banking relationships, managing debtor and creditor accounts, document control, and the administration of company assets and insurance. It's an ideal opportunity to gain broad exposure within a fast-paced, forward-thinking organisation.

About the Role

The Accounts Administrator will be instrumental in several core financial functions. A significant part of the role involves managing the company's banking administration. This includes maintaining the banking matrices, ensuring user access, signatories, and authorisation structures are up-to-date and coordinated between Legal and Finance departments. Onboarding new bank users, processing amendments, and managing offboarding procedures, complete with necessary forms and organised user access schedules, will be part of daily tasks. The administrator will also be responsible for keeping meticulous records of all bank account structures, user access permissions, and associated documentation across various banking platforms.

Furthermore, the role encompasses asset and insurance administration. This involves maintaining accurate insurance schedules for all company-insured assets, ensuring their completeness and alignment with the fixed asset register. Collaboration with the IT and accounting teams will be required to guarantee that insured items are correctly reflected and updated. Support for ongoing insurance administration and documentation needs is also expected. Working alongside the Senior Accountant, the administrator will assist in maintaining the accuracy and integrity of the fixed asset register.

The responsibilities of the Accounts Administrator are diverse, requiring a well-organised and proactive approach. Key duties include:

• **Financial Record Maintenance:**
• Maintaining an organised electronic filing system for all finance-related documentation, ensuring consistent naming conventions and version control.
• Ensuring all financial documents are securely stored, updated, and easily accessible for audit, compliance, and operational requirements.
• Assisting with the preparation of supporting documentation and administrative schedules needed for BEE verifications.

• **Debtors Management:**
• Conducting routine follow-ups with debtors and issuing reminders in line with established collection processes.
• Administering merchant debit orders, including monitoring their status and following up on any discrepancies.
• Accurately and promptly allocating debtor receipts within the cash book.
• Managing the debtors inbox, ensuring queries are appropriately routed, maintained, and escalated when necessary.
• Responding to straightforward debtor queries and escalating more complex issues to the appropriate accounting personnel.

• **Creditors and Invoice Processing:**
• Managing the accounts inbox, ensuring effective routing of communications, timely follow-ups, and maintaining inbox hygiene.
• Responding to routine creditor queries and escalating complex matters to the relevant accountants.
• Processing supplier invoices by uploading them into the designated system (Precoro) according to established procedures.
• Processing credit card receipts and employee expense claims through the Dext system.
• Following up on outstanding invoices, receipts, and approvals to ensure timely processing.
• Coordinating the onboarding documentation for new suppliers, including collecting necessary forms and bank confirmation letters.

What They're Looking For

Ozow is seeking a candidate with a solid foundation in finance administration. A relevant qualification in Finance, Accounting, Bookkeeping, or Business Administration – whether a certificate, diploma, or degree – is required. Candidates should ideally possess between one and three years of experience in an accounts, finance administration, or bookkeeping capacity. Prior exposure to both debtors and creditors administration would be advantageous.

Experience working with banking platforms, managing financial documentation, or handling user/access administration tasks will be beneficial for this role. A firm understanding of fundamental accounting principles, including debtors, creditors, cashbooks, and invoice processing, is essential. Proficiency in using accounting or finance software, such as invoice processing tools, expense management systems, or ERP platforms, is also expected.

Strong technical skills are a must, with a high level of proficiency in Microsoft Excel, Word, and PowerPoint. Beyond technical abilities, the ideal candidate will demonstrate exceptional attention to detail, the capacity to work accurately under pressure, and robust organisational and time-management skills. The ability to manage multiple administrative tasks concurrently, maintain clear inboxes, consistently follow up on outstanding items, and meet deadlines is crucial for success in this position.

In South Africa, an Accounts Administrator role like this typically supports the finance department of companies across various sectors, with fintech and tech companies often offering competitive remuneration. Entry-level positions might start in the R15,000 to R20,000 per month range, with opportunities for growth into more senior accounting or finance roles as experience and qualifications develop. Ozow, as a leader in its field, likely offers a dynamic environment for professional development.

• A relevant qualification in Finance, Accounting, Bookkeeping, or Business Administration (certificate, diploma, or degree).
• 1–3 years’ experience in an accounts, finance administration, or bookkeeping role.
• Exposure to both debtors and creditors administration is advantageous.
• Experience working with banking platforms, financial documentation, or user/access administration will be beneficial.
• Solid understanding of basic accounting principles (debtors, creditors, cashbooks, invoice processing).
• Experience using accounting or finance systems (e.g. invoice processing tools, expense management systems, or ERP platforms).
• Strong proficiency in Microsoft Excel, Word, and PowerPoint.
• High attention to detail with the ability to work accurately under pressure.
• Strong organisational and time-management skills, with the ability to juggle multiple administrative streams.
• Proven ability to maintain clean inboxes, follow up on outstanding items, and meet deadlines consistently.