Requisition Approver: Facilities Services

Old Mutual is currently seeking a meticulous and organised individual to join their team in Johannesburg as a Facilities Requisitions Approver. This role sits at the intersection of facilities management, financial governance, and procurement. It is a critical administrative function designed to protect the organisation’s assets by ensuring that all facilities-related spending is both necessary and compliant with internal policies.

About the role

As a Requisitions Approver, you will act as a gatekeeper for the company’s expenditure. The organisation relies on this role to maintain tight financial control over its facilities portfolio, which encompasses everything from essential hard services—such as electrical, HVAC, and generator maintenance—to soft services like cleaning, waste management, and landscaping.

Your core mandate is to review, validate, and authorise requisitions before any financial commitment is made. This requires a high level of attention to detail, as you will be verifying that every request is supported by accurate documentation, justified by business need, and aligns with the approved Facilities Management strategy. You will also serve as a vital link between various departments, including Finance, Procurement, Risk, and internal business units, ensuring that the entire purchasing lifecycle remains transparent and efficient.

What you’ll do

Your daily responsibilities will revolve around financial oversight and process compliance. You will need to scrutinise purchase requests to ensure they fall within the correct budget lines and adhere to the organisation’s delegated authority framework.

Key tasks include:

• **Financial Oversight:** Validating that requests are cost-effective, verifying budget availability, and comparing costs against market rates and historical expenditure.
• **Procurement Compliance:** Ensuring all requisitions use approved suppliers, valid contracts, and follow the correct procurement sourcing procedures.
• **Issue Resolution:** Working closely with Procurement and Finance teams to resolve discrepancies, identify potential duplicate purchases, and flag irregular expenditure.
• **Stakeholder Communication:** Providing clear guidance to staff on submission requirements and promptly communicating the status of approval decisions.
• **Operational Reporting:** Monitoring expenditure trends to identify cost-saving opportunities and providing feedback on process improvements.
• **Continuous Improvement:** Actively contributing to a culture of service excellence by suggesting ways to streamline existing procurement and facilities workflows.

What they’re looking for

Old Mutual is looking for a professional who thrives in a highly structured, process-driven environment. While this is an administrative role, the impact is significant; you will be responsible for ensuring that the physical workspace remains operational and that corporate governance is strictly followed.

• **Education and Experience:** A Matric certificate is the minimum educational requirement, combined with at least two years of relevant experience in administration or requisition approvals.
• **Technical Proficiency:** Strong computer literacy is non-negotiable. You must be comfortable working within ERP or procurement systems and have a solid grasp of basic financial reporting concepts.
• **Analytical Mindset:** You should have a demonstrated ability to identify inconsistencies in data and a proactive approach to cost optimisation.
• **Soft Skills:** Given the collaborative nature of the position, you must possess strong communication skills to manage interactions across various levels of the organisation, alongside the ability to resolve queries under pressure.

In the South African corporate landscape, roles within facilities procurement and administration are essential to the efficient operation of large-scale financial services firms. Professionals in this field often find clear growth paths into roles such as procurement officers, facilities contract managers, or financial administrators. Within large organisations like Old Mutual, performance in this role is typically measured by your ability to maintain compliance while supporting the smooth, uninterrupted delivery of essential building services.

Minimum Requirements:

• Matric.
• 2 years administration/ requisition approvals experience
• Computer literacy essential

 

• Follows standardised processes and provides administrative support in line with normal business functioning.
• Delivers on daily production standards and adheres to service and quality standards.
• Provides an indirect service to customers and intermediates.
• Responds to immediate requirements within procedure.
• Uses standard administrative techniques to coordinate own work.
• Product and process knowledge in different areas may differ but basic skills remain the same.
• Moderate (intermediate) to high level of technical knowledge.
• Partially multi skilled across product and process relevant to the business area.

The Recruitment Process:

• TA Interview: This will be a discussion with our Senior Talent Acquisition Specialist to give you an understanding of our business, our culture & values and more context on the role. It will also allow us the opportunity to get to know you more and ensure OMI can meet your career aspirations.
• Panel Interview: This will be with 2 members of the Senior Leadership of the Hiring Team and 1 member of the HC Senior Team.
• Technical & Psychometric Assessments: These will depend on the role and will sometimes happen concurrently with Vetting through an external service provider, as well as Internal Verification.
• Final Feedback.

 

All About OMI:

 

https://www.oldmutual.co.za/about/old-mutual-insure/ 

 

Please note that, unfortunately, we cannot accept any applications after the closing date

Skills

Action Planning, Client Management, Computer Literacy, Customer Service, Database Administration, Desktop Publishing (DTP), Executing Plans, Facility Management, Management Reporting, Network Administration, Numerical Aptitude, Office Systems, Oral Communications, Policies & Procedures, Procurement, Quality Standards, Report Review, Resource Scheduling

Competencies

Collaborates

Communicates Effectively

Drives Results

Ensures Accountability

Plans and Aligns

Tech Savvy

Education

Matriculation Certificate (Matric) (Required), NQF Level 3 & NQF Level 2 - Below school leaving

Closing Date

29 October 2026 , 23:59

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.

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