Project and Quality Administrator Work From Home Dayshift

Twoconnect, a global talent solutions provider, is looking to onboard a Project and Quality Administrator to bolster their project management and quality assurance functions. This role offers the flexibility of remote work with a standard dayshift schedule, focusing on supporting a range of active projects. The successful candidate will be instrumental in ensuring the integrity and completeness of project data and documentation.

About the role

The core of this position revolves around meticulous data coordination and administrative support. You will be the go-to person for ensuring that all project-related information is accurate, up-to-date, and readily accessible. This involves managing various project management systems, maintaining comprehensive records, and actively contributing to the smooth execution of projects by keeping a close eye on deadlines and quality standards. Your contribution will directly impact the efficiency of project delivery and the organisation's ability to meet its quality assurance objectives.

This role encompasses a variety of critical administrative and coordination tasks:

• **Project Data Management:** You'll be responsible for gathering, maintaining, and updating a wide array of project information, including quality records and all necessary supporting documentation.
• **System Utilisation:** A significant part of your day will involve utilising project management platforms like Deltek and Jira, along with CRM systems, to manage project data and track assigned tasks.
• **Reporting and Analysis:** You will prepare and distribute essential project reports, dashboards, and performance information, drawing insights from the available data.
• **Proactive Follow-up:** A key responsibility is to monitor all outstanding documentation, actions, and deadlines, proactively engaging with stakeholders to ensure timely completion and adherence to quality requirements.
• **Audit Readiness:** You will maintain impeccably accurate, complete, and auditable records that are crucial for supporting quality assurance processes and ensuring the organisation is always audit-ready.
• **Issue Resolution and Improvement:** Identifying any missing or inaccurate information, resolving discrepancies, and escalating issues as needed will be part of your remit. You'll also contribute to the continuous improvement of project workflows.

What they're looking for

To excel in this role, candidates will need a solid foundation in project administration and data management, coupled with specific technical proficiencies.

• **Experience:** A minimum of three years of relevant experience is required. This could be in data coordination, project administration, project coordination, quality systems administration, or a closely related field.
• **Essential Software:** Hands-on experience with Deltek is a non-negotiable requirement.
• **Microsoft Suite Proficiency:** You must be adept at using Microsoft Excel and the broader Microsoft 365 suite, with a strong focus on data management, reporting, and documentation.
• **Communication Skills:** Excellent written and verbal communication abilities are essential for effectively coordinating with various stakeholders and following up on outstanding information.
• **Attention to Detail:** A keen eye for detail and a commitment to accuracy are paramount when maintaining project records, reports, and system data.
• **Organisational Skills:** Strong organisational, time-management, and problem-solving skills are vital for managing multiple projects, tasks, and deadlines independently.
• **Desirable Skills:** While not strictly required, experience with Jira, CRM systems, or document management systems would be highly beneficial. A relevant bachelor's degree and prior exposure to construction or project delivery environments are also considered advantageous.

For a professional in South Africa, this type of role often falls within the administrative and project support spectrum. While specific remuneration can vary greatly based on experience, the company's pay structure, and the complexity of the projects, roles requiring specialised software proficiency like Deltek and a strong administrative background can command competitive salaries. Employers of such talent are diverse, ranging from specialised recruitment agencies that connect local professionals with international opportunities, to larger organisations with significant project portfolios. Career progression typically involves moving into more senior project coordination roles, project management, or specialising further in quality assurance or systems administration.

• Minimum 3 years of relevant experience in data coordination, project administration, project coordination, quality systems administration, or a similar role.
• Hands-on experience with Deltek is essential.
• Proficiency in Microsoft Excel and Microsoft 365, including data management, reporting, and documentation.
• Strong written and verbal communication skills, with the ability to coordinate with stakeholders and follow up on outstanding information.
• Excellent attention to detail and accuracy in maintaining project records, reports, and system data.
• Strong organisational, time-management, and problem-solving skills, with the ability to manage multiple projects, tasks, and deadlines independently.
• Experience with Jira, CRM, or document management systems is desirable; a relevant bachelor's degree and exposure to construction or project delivery environments are advantageous.